Title Department

The following information is intended to be a brief guideline for those  who buy or sell a vehicle or watercraft as a casual sale. It is intended  to answer many common  questions that we receive on a daily basis. Because of the complexities of many titling issues, we welcome your call to discuss your particular issues as we are aware  this web-site  DOES NOT address  those  issues.

Proof of Ownership:

A certificate of title is a legal document that shows ownership to a motor vehicle, manufactured home, boat, or motor. It is also the document that is used in the transfer of ownership.  The front of the title shows the ownership, and the back of the title is used in transferring ownership.

How to fill out the back of title when selling a vehicle:

When transferring ownership to another person/entity, the seller must complete the top  half portion of the  back of the title.   All spaces MUST be filled in and No alterations or erasures may be made and all of the information should  be written  carefully and legibly in ink. 
  1. Price. The true selling price must be entered, if there is no consideration given, the purchase price is $.00.   If vehicles are traded, the vehicles are subject to sales tax based on the value of the vehicle.
  2. Buyer's printed name. Since the title is a legal document, the purchaser's full legal name should be provided including proper suffixes (Sr., Jr., II, Ill, etc.)
  3. Buyer's printed address. The buyer's complete street address should be provided.
  4. Odometer reading.  Care should be taken when reading the odometer and when entering these figures on the title.  If the first box is marked, the word "exceeded" will appear on the title.  The second box is marked, the words "non-actual-odometer discrepancy" will appear on the title.  If neither box is marked, the word "actual" will appear.
  5. *Seller's printed  name. The printed name of the seller(s) must appear here exactly as it appears on the face of the title.   PLEASE NOTE****  PRINT AND SIGN YOUR NAME  IN THE PRESENCE OF A NOTARY PUBLIC, CLERK, OR DEPUTY CLERK OF COURTS.
  6. *Seller's signature. The signature of the seller(s) must appear here exactly as it appears on the face of the title.   If the title is issued in a company name, that  name is included and the position of the person signing for the company must appear  after their signature.
  7. *Seller's address. The current  address of the seller must appear here.  This can be different than the face of the title.
  8. *NOTARY. This section  is completed  by a notary public, clerk, deputy  clerk, or an attorney. The name of the  person whose signature is being witnessed (seller/sellers) should be entered on the line that states "sworn and subscribed in my presence by." The notary enters the expiration date of the commission, prints and signs their name, and applies their stamp  or seal.
This completes the assignment of the title.  The buyer can take the title to any title department to complete the application  and transfer  of this vehicle.  There is a $5.00 late fee if the buyer fails to apply for the new title with 30 days of the date of notarization of the assignment as that is considered the date  of the sale.

Sales Tax:

On a casual transaction, the sales tax amount  and title fees are remitted  to the title dept. On a dealer  transaction, the sales tax amount  and title fees are remitted  to the dealership. Forms of Payment for casual sales:
The Champaign County Title Department accepts:
  1. Cash
  2. MasterCard- credit & debit
  3. Visa- credit & debit
  4. Discover- credit & debit
  5. American Express- credit & debit
  6. Bank Money orders  or Cashier's Checks
Power of Attorney:
A person can sign on behalf of the  buyer/seller with a notarized Power of attorney.  When a power of attorney form is used, it becomes a part of the transaction and must accompany the title to the title dept. for filing.  If a durable  power of attorney was prepared by an attorney, we must see the original POA papers, make a copy of them, and return the original to you.  When someone uses a POA form used specifically for that  particular title transaction, we must keep that  original POA paper with the title for filing.
If  you have been appointed as a POA from an individual who is now deceased, that  POA is no longer valid.
Duplicate Titles:
In the event that  your Ohio title is lost or destroyed, you can go to a Title Dept. to obtain a duplicate. Bring valid picture ID, we will ask for the year and make, and $15.00 title fee+ $1.00 notarization  fee.

Upon Satisfaction of your lien:

  1. You should receive the original Title from your lienholder/bank with the lien discharged on the face of your title.    Bring your title to us as soon as you can to have the lien cancelled, THIS  IS A VERY IMPORTANT STEP. (no fee)
  2. IF your bank only has e-titles (non printed titles). you should  receive a letter from your lienholder/bank with instructions  to go to your title department to obtain a paper title. ($15.00+1.00 fee)

Memorandum Certificate of Title:

If you have a loan on your vehicle, you should  have received a "Memo" title which you will need for tag and registration purposes.  A Memo is useful for the purpose of proof of ownership while the lienholder is holding your original title.   ($5.00+1.00 fee)
Change of Name or Address:
If you have a name change and wish for that change to appear on your title, please bring a court document showing a legal change of name. A new title will be made for you with a $15.00 title fee and $1.00 notarization fee. Your valid identification must also accompany you. New titles are not issued just to document a new address.
If your name is changed  by marriage or a court proceeding, bring your original court documents with you at the time of notarization.

Death of a Vehicle or Watercraft owner & the surviving spouse:

Upon the death of a married Ohio resident, a surviving spouse can file a claim for 1 or more automobiles (combined value not to exceed $65,000) plus 1 boat and 1 motor, without probate proceedings. However, in compliance with ORC 2106.18 a Transfer on Death, a With Rights of Survivorship and a Will supersedes a surviving spouse's rights.

Transfer On Death:

An individual, as sole owner  of a vehicle, boat, and/or  motor may elect to designate a beneficiary(ies) to an Ohio title. The beneficiary may be an individual, corporation, a trust or other  legal entity.
The owner of the vehicle must bring in their title, valid picture ID, and information  about  the beneficiary(ies) such as, their  name(s), address(es), social security number(s), and date(s) of birth. This beneficiary has no right to this vehicle as long as the owner is living.
Upon death of the owner, the  beneficiary(ies) submits the title, a certified  copy of the death  certificate
and proper identification to apply for a title in their name.

Transactions Involving Minors:

No minor under 18 years of age shall buy or sell a motor vehicle  unless he/she has the consent  of a parent, guardian, or other  person  having custody of the minor.   The specific form required  by the State of Ohio is called "Minor Consent  Form."  This form must be notarized and accompany the title at the time of transfer.